A. Procedures for Library Access
B. Library Book-loan Procedures
C. Fine and Compensation Procedures for Library Materials
D. Inter-library Cooperation Association Reciprocal Borrowing Procedures
E. Procedures for Use of Inter-library Loan Card
F. Procedures for Using Temporary Library Card
G. Book-loan Procedures for Internship Advisors in Teacher Education Center
H. Procedures for Using the Book-drop
I. Ming Chuan University Procedures for Guishan Township Residents to Use Library Resources
J. Ming Chuan University Procedures for Purchasing Library Books
K. Procedures for Using Northern Alliance of Technical Colleges and Universities (NATCU) Library Card
L. Ming Chuan University Provisions for the Establishment of the Library Committee
M. Ming Chuan University Procedures for Managing Library Materials in Collections Outside Library
N. Library Materials Disposal Guidelines
O. Procedures for Multimedia Resources Center
P. Procedures for A/V Media Classroom

1. Opening Times

Taipei Campus Library:

(1) Library stacks for Chinese and Western books (on 1st floor); Library Reference and Chinese books (on 2nd floor); Self-study Center (on 3rd floor); Periodicals Area (on 4th floor):

8:30 am - 10 pm, Monday to Friday
9 am - 5 pm, Saturday and Sunday

(2) Student Study Lounge (on 3rd floor):

7 am - 10 pm, Monday to Saturday

8 am - 10 pm, Sunday

7 am - 11 pm, Monday to Friday (during midterm and final examinations)

Taoyuan Campus Library:

8:30 am - 10 pm, Monday to Friday
9 am - 5 pm, Saturday and Sunday

Note:

a. No sections or rooms in the library except the Student Study Lounge will open during national holidays or other Ming Chuan University holidays.

b. Opening hours for summer and winter vacation will be announced separately; in principle, the open times will adjust to follow the schedule of administrative sections of Ming Chuan University.

2. Students must keep quiet in the library and refrain from using cell phones, talking loudly, reciting, moving desks and chairs, or occupying seats with books or other articles.

3. Students must keep the library tidy. No eating, drinking, smoking, or spitting is allowed.

4. Library stacks are open to the public. Backpacks or other articles should be placed on shelves or in lockers except valuables.

5. It is prohibited to make stains, marks, notes, folds, tears, cuts in books, or to otherwise damage books during use. Reference books, periodicals, back newspapers, bound volumes of periodicals, miscellaneous materials, and books designated by instructors as reference books may not be borrowed. Other books are available for loan in accordance with to library book-loan procedures.

6. Students are requested to put all books, back newspapers, materials, and magazines back in their original positions after reading.

7. Students are requested to leave the library immediately when the library is about to close.

8. If violations of above 2. to 7. occur, users will be punished in accordance with Ming Chuan University Merit and Demerit Procedures.

9. Upon being passed at the Library Committee Meeting and approved by the president, these procedures were announced and implemented.

Revised and passed at the Library Committee Meeting on December 30, 2004
Revised and passed at the Library Committee Meeting on December 18, 2008
Revised and passed at the Library Committee Meeting on December 24, 2009
　

1. Faculty members, staff members, and students of Ming Chuan University will use an IC Card to borrow books; others with different kinds of identification will borrow books in accordance with relevant procedures.

2. For faculty members and staff members, the loan period for books is 60 days and a maximum of 30 books may be borrowed; for graduate students, the loan period is 30 days and a maximum of 25 books may be borrowed; for undergraduates, the loan period for books is 14 days and a maximum of 15 books may be borrowed. The loan period for winter vacation and summer vacation will be announced separately.

3. Faculty members, staff members, and students may borrow books from the library of the other campus and return books at either campus. An application form for book transfer is required to be completed to borrow books from the library at the other campus. The due date is calculated from the borrowing date.

4. If there is no reservation made for a book five days before it is due, a loan extension can be made one time with the loan period being in accordance with Article 2 above. If books are overdue, and no application for loan extension has been made, users will be punished in accordance with according to Fine and Compensation Procedures for Library Materials.

5. A maximum of five books may be reserved at one time. When the reserved books are available, an e-mail will be automatically sent by the library system informing the user the book(s) are available; the appointed books will be reserved for only three days.

6. Materials that are not available for loan include reference books, periodicals, back newspapers, bound volumes of periodicals, miscellaneous materials, books designated by instructors as reference books, and other specified books or materials.

7. If there are stains, marks, notes, folds, tears, cuts, or losses of returned books, the borrower must take responsibility in accordance with Fine and Compensation Procedures for Library Materials. If it is difficult to trace the person who has damaged the book, the last person on the list of borrowers must take the responsibility.

8. Borrowers must use their own library cards to borrow books. Students who borrow books using others’ library cards or forged cards will have their rights to borrow books suspended and will be punished in accordance with Ming Chuan University Merit and Demerit Procedures. If use of the library card is authorized by the owner, a one-month suspension of book-loan rights will be imposed both on the borrower and owner of the card.

9. Library cards should be stored safely. In the case of the loss of a card, a notification of the loss by the owner should be immediately made to the library. In any losses occur for the library before notice is made, the owner of the library card must take full responsibility and make compensation.

10. Faculty members, staff members, and students should return all borrowed books and pay outstanding fines before graduating or taking leave, or the graduation diploma or other relevant documentation will not be issued.

11. Students who remove books from the library without going through book-loan procedures will be punished in accordance with Ming Chuan University Merit and Demerit Procedures.

12. Upon being passed at the Library Committee Meeting and approved by the president, these procedures were announced and implemented.

Revised and passed at the Library Committee Meeting on January 8, 2004
Revised and passed at the Library Committee Meeting on December 18, 2008

1. These procedures have been established as a basis to deal with situations where readers lose library materials (including books, periodicals, and audiovisual materials) or situations where materials have been lost due to other illegal behavior. These procedures also provide standards for assessing the replacement value of such materials.

2. These procedures apply to readers whose borrowed materials are overdue, damaged or lost.

3. In accordance with Articles 2 and 4 of Library Book-loan Procedures, a buffer period of one week after the due date of borrowed materials will be given. Materials that are not returned with the buffer period will be regarded as overdue. A fine of 5 NTD per day will be levied for each overdue book each day. Borrowers may look up their personal book-loan information in the online library catalogue, and receive reminders and overdue notifications from the personal mailboxes provided by Ming Chuan University. If materials are not returned before the end of the semester, such materials will be assumed to have been lost and borrowers’ book-loan rights will be suspended. The borrower’s rights to borrow books will be reinstated one month after the overdue fines are paid.

4. If the borrowed materials are lost, the borrower should notify the library of the loss before loan period has expired. In cases where the notification is made after the overdue date, the borrower will be required to pay for the loss of the materials as well as the overdue fine.

5. All lost or damaged materials should be replaced by the readers within one month after notification of loss is made. Materials borrowed from domestic institutions must be replaced within one month, and those borrowed from overseas institutions must be replaced within one and half months. Fines will not be calculated during the purchasing period and will be calculated after the due day and until the compensation process has been finished.

6. If it is not possible to replace the materials with original materials, the case will be handled in the following way unless other rules apply:

(1) Borrowers will pay a fine of three times the list price of the lost materials.

(2) If the cost of replacing materials is more than two times the list price of the original materials, students may work off the fine by working in the library on tasks assigned by the library. The pay per hour will be in accordance with current standards.

(3) Rare books that are irreplaceable should be compensated for after their value is appraised.

(4) If materials are not acquired through purchase (copies are acquired through exchanges or gifts), the fine will be paid in accordance with Clause 1 of this article.

(5) If materials do not indicate their list prices, 3 NTD will be paid per page if the book has pagination and 800 NTD per volume if there is no pagination. Other books (English, Japanese, German, French, Italian, Spanish, and Russian) will all be assessed at 2,000 NTD per volume without exception.

7. If replacements for lost materials must be ordered from abroad, the library may help order the materials. The reader should pay one and half times the list price of the material to the relevant section of Ming Chuan University, and then wait for a refund for overpayment or a supplemental payment for the difference. If a replacement cannot be purchased, students will be fined based on the rate detailed in Article 6, Clause 1.

8. If the lost material is one volume (or one piece) of a series which cannot be replaced for the price of a single volume, the reader should pay the total price of the series; if the lost material in a series may be replaced for the price for only one volume, the reader should pay three times the price of the single volume.

9. Persons who purposely damage materials will be punished according to Articles 5 to 8 of these procedures and Ming Chuan University Merit and Demerit Procedures.

10. Persons who do not return all borrowed books or who have not paid outstanding fines may not go through procedures to leave their jobs or leave the university.

11. Upon being passed at the Library Committee Meeting and approved by the president, these procedures were announced and implemented.

Passed at the Library Committee Meeting on November 8, 1997

1. Service aims:

In order to strengthen cooperation among libraries, Ming Chuan University has partnered with domestic and overseas university libraries in an Inter-library Cooperation Association. This partnership allows reciprocal borrowing and shared resources.

2. Reciprocal borrowing:

(1) Each cooperating library offers a certain number of library cards in accordance with regulations; each library card permits the borrower to borrow three books for up to two weeks; renewals and reservations are not possible.

(2) Faculty members, staff members, and students participating in the cooperative organization are permitted to borrow books in cooperating libraries via library cards.

3. Notices for reciprocal borrowing:

(1) Borrowers in each university must abide by other libraries’ regulations; otherwise, borrowers’ rights will be cancelled.

(2) Borrowers must take good care of the books; if borrowers destroy or lose books, the case will be dealt with in accordance with relevant regulations in participating libraries.

(3) If borrowers lose library cards, they should notify the unit where the original application for the card was made. If the card is used for malicious purposes before the unit is notified, the unit which issued the card will deal with the problem.

(4) Overdue notices will not be issued to individuals. If books more than two months overdue cannot be traced, the unit which issued the card will deal with the problem in accordance with the library regulations of the institution from which the book was borrowed.

(5) If borrowed books are urgently needed, the library may request books to be returned at any time.

(6) Students should check their borrowing record with the Inter-library Cooperation Association before leaving their institutions. Otherwise it will not be possible to go through procedures to leave their institutions.

(7) Borrowers should abide by relevant regulations of copyright.

4. Individual libraries should establish their own management regulations to facilitate the implementation of these procedures.

5. Any matters not covered above will be handled in accordance with relevant Inter-library Cooperation Association regulations.

6. These procedures will come into effect after administrators in participating libraries have reported and approved them. Any revision must follow the same procedure.

7. If any aspect of the agreement is found to be unsatisfactory after being implemented, these procedures may revised or annulled through negotiation between both parties.

Passed at the Library Committee Meeting on November 8, 1997

1. Students with student ID and faculty members with faculty ID borrow an Inter-library Loan Card.

2. Each cooperating library provides Ming Chuan University with a certain number of library cards. Users may borrow only one card from one cooperating library card at a time; it is not possible to borrow another card from the same library until all the books are returned.

3. The period of use the Inter-library Loan Card is one month; all books along with the library card are required to be returned before the due date.

4. Users who have their rights to borrow books at Ming Chuan University suspended will also have their rights to use the Inter-library Loan Cards suspended.

5. Borrowers must return borrowed books directly to cooperating libraries; the Ming Chuan University Library does not conduct book-returning procedures on behalf of borrowers.

6. If Inter-library Loan Cards are lost, the borrower must immediately notify the Ming Chuan University Library. If any losses occur before the notification is made, the borrower of the card must take full responsibility.

7. The borrower must be the same person whose name is listed on the library card. If users borrow books with others’ Inter-library Loan Cards with the card applicant’s authorization, the users’ book-loan rights will be immediately suspended, and the original applicant for the Inter-library Loan Card will responsible for returning all borrowed books.

8. If the Inter-library Loan Card is not returned before the due date, borrowers will have their rights to borrow books in cooperating libraries and in Ming Chuan University suspended until the library card is returned.

9. When books are not returned by the borrower by the due date, in addition to the punishments made in accordance with relevant regulations at the cooperating library, borrowing rights will also be suspended at Ming Chuan University until all the books are returned.

10. The use of Inter-library Loan Cards must comply with established copyright, book-loan, fine, and compensation regulations; if any violations occur, borrowing rights will be suspended.

11. Borrowing limit and loan period:

(1) A maximum of three books may be borrowed with each card, for a period of up to two weeks.
(2) No loan extensions or reservations are possible.

12. If Inter-library Loan Cards are all lent out to users, no loan extensions for cards will be possible.

13. Upon being passed at the Library Committee Meeting and approved by the president, these procedures were announced and implemented.

Passed at the Library Committee Meeting on November 8, 2007

1. The Temporary Library Card may be used by alumni, students in the university extension class, and non-matriculating students.

2. Relevant ID and a deposit 1,000 NTD (or signature guarantor) are required to apply for the temporary library card. Applicants will get deposit back when returning the temporary library card.

3. A relevant ID card and a temporary library card are required to process book-loan procedures.

4. The loan period for books is 14 days and a maximum of five books may be borrowed; a loan extension can be made one time.

5. The term of use for library cards for alumni is one year, and card may be renewed for one year when the term expires. The term of use for university extension students and non-matriculating students ends one week prior to the end of the semester. All borrowed books must be returned and outstanding fines must be paid before the term expires.

6. Persons who have not returned all borrowed books or who have not paid outstanding fines may not return library cards.

7. In the case of the loss of library cards, a notification of the loss by the owner should be immediately made to the library. If any losses occur for the library before notice is made, the owner of the library card must take full responsibility and make compensation.

8. The borrower must be the same person whose name is listed on the library card. If users borrow books with others’ library cards with the card applicant’s authorization, the users’ book-loan rights will be immediately suspended, and the original applicant for the library card will responsible for compensation.

9. Matters not covered in these procedures will be dealt with in accordance with Ming Chuan University Library Book-loan Procedures and Fine and Compensation Procedures for Library Materials.

10. Upon being passed at the Library Committee Meeting and approved by the president, these procedures were implemented.

Passed at the Library Committee Meeting on November 8, 1997
　

1. Instructors who are internship advisors at internship schools may apply to the library for a temporary library card to borrow books.

2. Applicants must bring the Certificate of Service and temporary library card to process book-loan procedures.

3. The loan period for books is 14 days and a maximum of five books may be borrowed; a loan extension may be made once.

4. In the case of loss, a notification of the loss by the owner should be immediately made to the library. In any losses occur for the library before notice is made, the owner of the library card must take full responsibility and make compensation.

5. The borrower must be the same person whose name is listed on the library card. If users borrow books with others’ library cards with the card applicant’s authorization, the users’ book-loan rights will be immediately suspended, and the original applicant for the library card will responsible for compensation.

6. Matters not covered in these procedures will be dealt with in accordance with Ming Chuan University Library Book-loan Procedures and Fine and Compensation Procedures for Library Materials.

7. Upon being passed at the Library Committee Meeting and approved by the president, these procedures were implemented.

Passed at the Library Committee Meeting on May 18, 2001

1. These procedures have been established to allow readers to return books when the library is closed.

2. The book-drop service can only be used during periods when the library is closed. Users are requested to go to library circulation desk to return books when the library is open.

3. If the book size is too large to fit into the book-drop opening, students are requested to return books at the circulation desk when the library is open.

4. The actual number of books returned and time books are returned will be decided by library records, and library users should go online to confirm the return of books. If any discrepancies are found, the book-drop users will take responsibility.

5. Matters not covered in these procedures will be dealt with in accordance with Ming Chuan University Library Book-loan Procedures.

6. Upon being passed at the Library Committee Meeting and approved by the president, these procedures were announced and implemented.
　

Passed at the Library Committee Meeting on January 8, 2004

1. Principles:
In order to give back to the local community and to benefit Guishan township residents, Ming Chuan University has opened the Taoyuan Campus Library collection to the general public on the premise that it will not affect the teaching and research conducted by faculty and students.

2. Eligible group:
Township residents who are over 18 years and students in high school (vocational high school) or above.

3. Application, reissue and cancellation:
Township residents may apply for a library card at the circulation desk in person. Applicants must present ID (students must present student ID cards), a one-inch photo and deposit of 3,000 NTD. If the library card is lost, the borrower should notify the library in person and prepare a one-inch photo and a 100 NTD processing fee. If the above procedures are not followed, the borrower has to accept full and total responsibility for any losses that have been incurred. When township resident users return the library card when they move or for other reasons, they must return all borrowed books and have their library cards cancelled backing order to have their deposit returned.Any fines will be automatically deducted from the deposit.

4. Rules for entering the library:
Township residents may enter the library with ID cards (students may bring student ID card) which can be exchanged at the circulation desk or library card to use library resources, and borrow and return books. The maximum number of people allowed to enter the library is 30 persons, though the number may be increased during the winter and summer vacation depending on the situation.

5. Book-loan regulations:
The library card must be used in person. The loan period for books is two weeks and a maximum of three books may be borrowed; a loan extension may be made one time only. If borrowing period overlaps with collection inventory or other important library activities, the borrowed books must be returned within the time stipulated in notices issued by library.

6. Punishment:
Failure to return library materials on time, damage to materials, or loss of materials will be handled in accordance with Fine and Compensation Procedures for Library Materials.

7. Township residents should dress appropriately, maintain quietness, keep the environment clean, turn off or mute cell phones, pagers or other electronic equipment, and obey relevant library regulations.

8. Matters not covered in these procedures will be dealt with in accordance with other relevant procedures.

9. Upon being passed at the Library Committee Meeting and approved by the president, these procedures were implemented. Any revision must follow the same procedure.

Passed at the Library Committee Meeting on January 8, 2004
Passed at the Library Committee Meeting on June 2, 2005
Passed at the Library Committee Meeting on December 18, 2008

Chapter 1 General Provisions

Article 1 These procedures for a complete library purchasing system were established to effectively support research needs for faculty members and students, as well as to enhance information management.

Article 2 Passed by the Ming Chuan University Budget Review Committee Meeting, the library drafts the books budget every year in accordance with the institution’s development needs to process every purchase of library books.

Article 3 The library materials referred to in these procedures are books, journals, electronic resources and non-book materials.

Article 4 These procedures are the basis of request, purchase, examination and reimbursement for each academic unit, administrative unit and all users.
　

Chapter 2 Book Requests (non-book materials included)

Article 5 Books (and non-books materials) requests should be processed by filling out a Book Recommendation Form online or in writing, then submitted to the library for approval. Purchase will be made after approval by the president. If the price of a book is extraordinarily high or the content is very specialized, the recommendation should be made in writing and approved by the unit administrator before being processed as above.

Article 6 When attending meetings or visiting abroad, full-time faculty members can assist the library in purchasing conference proceedings or new books published that year which the library has not yet bought. The aforementioned purchasing procedures must be made up upon return; this type of purchase is limited to five volumes.

Article 7 In general, two copies of each recommended Chinese book may be purchased, and one copy of each Western book. The location of the new purchase will be decided in accordance with school and department professional needs and book categories. If there are any special needs or many people reserve the same book, more copies of some books may be purchased.

Article 8 In principle, the following will not be purchased.

1. Publications that violate copy right

2. Non-book materials for which there is no published version or have not been granted legal authorization

3. Books with content only appropriate for high school and elementary school students

4. Books with pornographic, violent, immoral content, or those which incite illegal behavior
　

Chapter 3 Journals and Electronic Resources Purchasing

Article 9 Journal or Electronic Resources Recommendation Form should be filled out to initiate purchases of journals and electronic resources. After being approved by the unit administrator, forms should be submitted to the library. The library will evaluate the needs for different fields’ development and annual budget flow to process purchases after approval by the president.

Article 10 In order to coordinate the annual library purchasing procedure, Chinese journals should be recommended before every October and Western journals before every September. If purchasing could not be processed because of a late application, it will be postponed to the next year.
　

Chapter 4 Library Materials Purchasing for Special Projects

Article 11 If library materials are purchased for the university through other funds, such as National Science Council (NSC) projects or other special research projects for example, the library materials that have been bought should be submitted to the library for cataloging in accordance with the funding unit’s request. In order to facilitate progress of the project, the project’s principal investigator may purchase the library materials as needed within the approved amount. At least two months prior to the end of the project, information about the books, recommendation form and purchase-related information should be submitted to the library. After approval by the president, cataloging and information system set up will be completed; examination and reimbursing will be processed in accordance with the relevant regulations.

Article 12 Upon completion of such projects as mentioned in the previous Article, the principal investigator of the project can borrow all purchased library materials for up to one year. When the materials are due, or the principal investigator of the project leaves the university, the library materials (including single machine copy of electronic resources) should be submitted to the library for collection. If the cover or any pages are damaged, scribbled on, or marked in such a way as to affect other users rights, the materials should be replaced in accordance with the procedures for making compensation.
　

Chapter 5 Purchasing

Article 13 Book (including non-book materials) purchasing

1. For purchases of all kinds of library materials, one or more publishers who provide the lowest bid will have priority to become a supplier.

2. If the purchase amount is between 30,000 NTD and 1,000,000 NTD and the items are eligible for open bid, the lowest bidder will be informed by the library and start processing the purchasing procedures. Otherwise, the Acquisitions and Cataloguing Section should get quotations from three publishers, negotiate the price, and process purchase from the publisher with the lowest quotation.

3. Purchases of amounts over 1,000,000 NTD should be processed in accordance with the Government Purchasing Act or purchased in accordance with an eligible joint contract.

Article 14 Journal Purchasing

1. Both domestic and overseas journals should be purchased from the original publisher or an authorized agent.

2. Purchases of amounts over 1,000,000 NTD should be processed in accordance with the Government Purchasing Act or purchased in accordance with the eligible joint contract.

Article 15 Electronic Resource Purchasing

1. Should be purchased from the original domestic or foreign electronic resources publisher or their sole agent.

2. Join a domestic or foreign electronic resources alliance, NSC for example, and purchase by joint contact, as mentioned above.

3. If there are two or above domestic agents selling electronic resources, and one single electronic resource price is over 1,000,000 NTD, it should be processed in accordance with the Government Purchasing Act or purchased in accordance with an eligible joint contract. If the price is under 1,000,000 NTD, it may be purchased in accordance with the regular purchasing procedure.

Article 16 Library Materials Purchasing for Special Projects

1. The library materials purchases for an NSC project or other special projects which are not over 1,000,000 NTD may be purchased by the library or the principal investigator of the research project. If the purchase amount exceeds 1,000,000 NTD, it should be processed in accordance with the Government Purchasing Act or purchased in accordance with an eligible joint contract.

2. The delivery order and receipt should be provided when the principal investigator of a research project purchases library materials. If the purchase amounts to more than 10,000 NTD, quotations from three different publishers or agents should be obtained and the lowest priced one should be chosen to according to purchasing procedures. When purchasing online or directly from overseas, the delivery order, receipt and related exchange rate information (bank statement, exchange memo or exchange rate from Taiwan Bank) should be provided. A quotation is not necessary in this case.
　

Chapter 6 Examination

Article 17 The delivery order and receipt from the publisher or agent, quotations from three different suppliers (except in cases of sole agent or discount bidding) must be provided when books, non-book materials and electronic resources are examined and received. The examination and receiving procedures will only be completed after the purchaser or library’s examiner has checked the specifications of the materials (including the test for required system connectivity) and price accuracy.

Article 18 The purchaser and examiner may check the specification for journals when processing examination for journals. If journals arrive late or are published late, the purchaser should push the publisher regularly and ask for compensation based on the contract to protect the library’s rights.

Article 19 Principal investigator of a research project or others who purchase library materials based on these procedures should provide the library materials, recommendation form, and the related information that is indicated in Article 16. The examination procedures will be done after the library examiner checks the specifications of the materials (including the test for required system connectivity) and price accuracy.
　

Chapter 7 Reimbursement

Article 20 After examining books, non-books materials and electronic resources, the related claim voucher (with delivery order, quotation from three sources, receipts and exchange rate information attached), is submitted for reimbursement processing to the Controller’s Division.

Article 21 After purchasing journals, the related claim voucher (with receipts provided by the publisher or agents attached) is submitted for reimbursement processing to the Controller’s Division.
　

Chapter 8 Implementation and Revision

Article 22 Matters not covered in these procedures will be dealt with in accordance with the relevant university regulations.

Article 23 Upon being passed at the Library Committee Meeting and approved by the president, these procedures were implemented. Any revision must follow the same procedure.

1. The borrower must be the same person whose name is listed on the library card. If users borrow books with others’ Inter-library Loan Cards with the card applicant’s authorization, the users’ book-loan rights will be immediately suspended, and the original applicant for the Inter-library Loan Card will responsible for returning all borrowed books.

2. Each library card permits the borrower to borrow five books from any one cooperating library for up to 30 days; renewals and reservations are not possible.

3. Users will use an IC Card to borrow books in person. To check out books from any cooperating library, users must complete the Registration form and submit to the circulation desk for approval. Upon approval, the users shall submit the approved registration form to the original applying library as a reference for overdue notice process.

4. Borrowers must return borrowed books directly to cooperating libraries; the Ming Chuan University Library does not execute book-returns on behalf of borrowers.

5. If a borrower loses a library card, he/she should notify the unit where the original application for the card was made. If the card is used for malicious purposes before the unit is notified, the unit which issued the card will deal with the problem.

6. The use of NATCU Library Cards must comply with established copyright, book-loan, fine, and compensation regulations; if any violations occur, borrowing rights will be suspended.

Revised and passed at the Administrative Council Meeting on February 21, 2005

1. The Library Committee was established in accordance with Article 5 of Standards for the Establishment and Operation of University Libraries, and assists in creating guiding principles for campus library information services and deals with major reform issues.

2. The president chairs the committee. Ex-officio members are the Dean of Academic Affairs, the Dean of Student Affairs, the Dean of General Affairs, the Executive Director of the Research and Development Division, the Executive Director of the Controller’s Division, the Executive Director of the Human Resources Division and the Dean of Libraries. Other committee members are from each department, the General Education Center, the Teacher Education Center, or are recommended by other academic units, the Student Association Committee President, the Departmental Representatives Committee Chair and the Graduate Student Representative. The term of the Library Committee members is one academic year, and members are not paid. The committee members can be re-nominated when the term expires.

3. Matters dealt with at committee meetings are as follows:

(1) Reviewing library regulations and procedures.
(2) Suggesting library collection policies.
(3) Monitoring annual work projects, budgets and implementation.
(4) Communicating borrowers’ opinions to libraries.
(5) Making suggestions about library reform.

4. The meeting is convened by the Dean of Libraries and chaired by the president, and will be held once every semester. Special meetings may be called as necessary.

5. At least 50 percent of members must be in attendance to hold a meeting, and at least 50 percent of members must be in attendance to pass a resolution.

6. Other relevant persons may be invited to attend the meeting if necessary.

7. Upon being passed at the Administrative Council Meeting and approved by the president, these provisions were implemented.

Passed at the Library Committee Meeting on December 30, 2004

1. Ming Chuan University Procedures for Managing Library Materials in Collections Outside Library were established to allow departments and graduate programs to apply to keep a portion of books, journals and video collections belonging to the library in their own departments.

2. Graduate programs or departments may take possession of some library materials based on the professional needs of their own units. Approval must be granted by the library, and such transfers of materials may not affect library collection development project and policies. Students and faculty members will be able to borrow and return books in the collection..

3. The library has priority for use of materials which are kept outside the library when there is urgent need.

4. Each departmental unit should appoint persons to manage relevant materials, including users’ borrowing and return records. In the case of any personnel changes, persons in charge should ensure that information and records of borrowing and returning books have been brought up to date, and handed over. The Readers’ Service Section should be informed of such changes.

5. The access hours for materials kept in various departmental units should be as consistent as possible with the library opening hours to facilitate the borrowing and returning of books.

6. In principle, the library will visit each department with other relevant persons to take an inventory during every summer vacation. Such inspections may also be made on an irregular basis depending on actual needs.

7. The library may recall materials which are kept in various departments if the collection has been mismanaged, if high rates of loss have occurred, if books have been severely damaged, or if users give negative feedback.

8. Upon being passed at the Library Committee Meeting and approved by the president, these procedures were implemented.

Passed at the Library Committee Meeting on December 18, 2008

1. These disposal guidelines for library materials were established to increase and facilitate the use of its collection and achieve greater storage efficiency.

2. Library materials are withdrawn from the collection for the following reasons: lack of serviceability, obsolescence, irreparable damage or insufficient use.

3. Criteria for Culling of Library Materials:

A. Books

(1) Books which are damaged, worn out, irreparable or determined to be no longer of value.

(2) Lost or damaged library materials that have later been retrieved.

(3) Duplicate copies of low-usage materials

(4) Unnecessary for research or study. Materials in special collections are not subject to this restriction.

(5) Obsolete materials that can be replaced by current materials.

(6) Materials irreparably damaged by a natural disaster or other force majeure.

B. Journals

(1) Bound journals which are duplicates, infrequently circulated.

(2) Non-academic journals which have been in the collection for over two years.

(3) Complimentary copies of non-academic journal which have been in the collection for over a year and those are freely accessible via the Internet.

(4) Text of journals bound in a single volume which can be found in other parts of the library collection

(5) Newspapers archives which have been in the collection for over three months.

C. Non-book materials: irreparably damaged

D. Electronic Resources

(1) An Internet resource that is no longer available or maintained.

(2) Resource whose text is unreadable because of damaged hardware.

(3) Electronic resources which the system can no longer access.

(4) Another Internet resource offers more comprehensive coverage.

4. The execution of material disposal shall be the responsibility of each custodial unit. Library materials are to be culled in accordance with the University’s asset disposal procedures. Upon approval, the culled materials will be removed from the catalog database.

5. Upon being passed at the Library Committee Meeting and approved by the president, these procedures were implemented. Any revision must follow the same procedure

1. The use of multimedia materials and equipment shall comply with these regulations.

2. Multimedia materials are stored in open stacks for patron browsing. Borrowers should register with the circulation desk staff during opening hours. Materials borrowed shall not be taken away from the center. Registration for viewing multimedia material closes 30 minutes prior to the closing of the Library.

3. Borrowers can only borrow one item at a time. Materials should be returned on the same day.

4. Faculty members are allowed to borrow video materials for teaching use. The borrowed materials must be returned within the time stipulated in notices issued by library. Relevant regulations are as follows.

(1) The loan period for books is seven days and a maximum of three books may be borrowed; a loan extension may be made one time only.

(2) Video materials that are not returned within the buffer period will be regarded as overdue. Borrowers will be fined in accordance with the Fine and Compensation Procedures for Library Materials.

5. Video materials that are not returned within the buffer period will be regarded as overdue. A fine of 5 NTD per day will be levied for each overdue item.

6. Video materials should be used with caution. In the case of the loss of a card, the owner of the library card must take full responsibility and make compensation. If damage is found, the user(s) is required to pay for damage at twice the market price.

7. Borrowers should abide by relevant regulations of copyright. If any violations occur, the owner of the library card must take full legal responsibility.

8. Users who fail to comply with library rules and regulations and ignore a staff request will be asked to leave the premises.

9. Upon being passed at the Library Committee Meeting and approved by the president, these procedures were implemented. Any revision must follow the same procedure.
　

1. The main purpose of the A/V Media Classroom is for all faculty members, staff members, and students in Ming Chuan University to appreciate and enjoy A/V media materials. Generally, six to 20 people are allowed to use the A/V Media Classroom at one time with a two-hour time limit. However, no one may use the classroom according to a fixed schedule for a whole semester.

2. Bookings may be made up to two weeks in advance at the information desk with your library card (either your student ID card or the employee ID card) for the use of the A/V Media Classroom. If you cannot keep your booking, please cancel it at the information desk. No shows, who provide no advance notice three times, will lose their rights to book the facility for three months.

3. One representative is required to leave his or her student ID card or the employee ID card for use of the classroom each time, for equipment and environment maintenance. After use, if no damage is found, the ID card will be returned. If damage is found, the user(s) is required to pay for damages at twice the market price.

4. Use of the A/V Media Classroom is limited to the public domain library collection and the materials assigned by faculty members. No more than two items can be borrowed at once.

5. No food or drink (including water) is allowed in the A/V Media Classroom.

6. Please do not use your personal audio-visual materials or equipment in the A/V Media Classroom.

7. Please respect Intellectual Property Rights, do not make unauthorized copies or records.

8. Upon being passed at the Library Committee Meeting and approved by the president, these procedures were announced and implemented.